Responsible for composing and preparing correspondence, memos, reports, directives, in a timely and efficient manner. Answer all telephone inquires to the Director of Security's Office. Take accurate phone messages. Maintain accurate and current files. Serve as facility's liaison with the Personnel/Payroll Departments. Responsible for maintaining the time card database for the facility. Responsible for maintaining a tracking system for all routing transactions. Assist the Inner Perimeter Security department and Captains with filing, typing and transcribing. Maintain the attendance calendars for Captains. Compile the daily overtime report and submit. And any duties assigned.
Knowledge of principles and practices of office management. Excellent word processing and proofreading skills. Knowledge of Department of Correction policies and procedures. Ability to follow written and oral instructions. Ability to work independently using personal initiative. Excellent organizational skills.
Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement.
This is a Civil Service position. Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement.
The DOC urges bi-lingual applicants to apply.
Applicants must have no felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The Massachusetts Department of Correction shall not hire anyone who may have direct contact with offenders, who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or who has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or who has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents.
First consideration will be given to those applicants that apply within the first 14 days.
Office Support Specialist I:
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:
I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Educational substitutions will only be permitted for a maximum of two years of the required experience.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.