Job Description: : Vertex Pharmaceuticals, Inc. is seeking a Senior Meeting and Event Planner to provide meeting support to the Vertex Meeting and Events Department. In this highly visible and essential role and as a representative of the M&E team, the candidate will be responsible for providing support on forecasting, budgeting, planning, and execution along with the reconciliation of expenses for all meeting and events. This position will report directly to the Sr. Manager of North America Meetings & Events. The ideal candidate will have strong project management and communication skills and be able to work to priorities with little supervision. S/He must be highly organized, flexible, have the ability to thrive in a fast paced environment and handle multiple projects with tight deadlines. Experience/knowledge and hands on usage of Cvent Event Management software program would be an advantage. The candidate will have the ability to work collaboratively with other members of the M&E team to deliver a high standard of meeting planning excellence to the business stakeholders. In addition to sound and proven technical capabilities, the role requires strong and mature interpersonal skills at all levels internally and externally requiring a significant amount of collaboration throughout all levels of the organization. S/he should understand the business, corporate culture and be able to keep up with evolving priorities. S/he will be expected to contribute to broader department programs and company goals. A high level of initiative, self-motivation, flexibility, creativity and collaboration is required to develop, plan and execute successful meetings and events. Key Responsibilities Lead, coordinate and execute internal and external meetings globally, including site recommendations, contract negotiations, budgets, catering, audio visual production, agenda, travel arrangements and on-site support. Understanding of the organization and Vertex culture including regulations, policies and reporting requirements. Lead, coordinate and execute internal and external meetings globally, including site recommendations, contract negotiations, budgets, catering, audio visual production, agenda, travel arrangements and on-site support. Skilled in strategy, planning, forecasting and budgeting of events of varying size and scope Strong project management and communication skills required, ability to communicate and collaborate effectively across all levels of the organization Be a resource to stakeholders by providing tactical input and guidance to identify organization goals and objectives for each meeting/event Be an active member of cross functional planning teams for large scale events that include high-level executives setting timelines, deliverable, goals, objectives, strategy and project plans. Work closely with internal stakeholder to develop event theme, branding, logo and collateral timelines and collateral including branding, themes & logo suggestions. Identify creative solutions to find cost savings opportunities while adapting to ever-changing business needs, policies and laws Qualification: College Degree Broad based pharmaceutical related Meeting Planning experience Sales Meeting/Incentive Trip planning experience Knowledge of PhRMA Code and current/emerging regulations governing interactions with HCPs and spend reporting Proficient in Microsoft Office suite Prior working knowledge of Cvent Event Management software program Detail oriented and organized Demonstrate excellent oral and written communication skills Commitment to delivering the highest level of customer service Strong organization and time management skills, working to often challenging and changing deadlines Flexibility and ability to successfully navigate ambiguity and succeed in a rapidly changing, fast-paced, deadline-driven environment with multiple priorities. Proven leadership skills and ability to collaborate well with internal peers Responds positively to direction and takes initiative in planning a timely course to project completion Has the ability to think creatively and strategically to move projects through completion Embody the Vertex Core Values of Uncompromising Commitment to Patients, Fearless Pursuit of Excellence, Innovation is Our Lifeblood and \"We\" Wins A desire to be part of a highly innovative company aimed at transforming the lives of people with serious diseases, their families and society Ability to act independently and be resourceful in approach to problem solving Foster a collaborative team environment, delivering high value support to the team as needed Driving processes and be flexible to meet various requests Negotiate venue and vendors contracts, securing the best possible terms to provide Vertex with the most flexibility and financial security Ability to effectively manage external vendors and internal stakeholders while establishing collaborative relationships. Marketing ev
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